Healthcare email signature template.

What's in it

• —A light card with a line of your brand color along the top edge.
• —A photo, 72px wide, beside your name and your title and practice.
• —Phone, email and website, each after a small round badge with a phone, envelope or globe symbol in your brand color.
• —A footer with the logo on the left and plain social icons on the right.
• —Below the card, the address and disclaimer line every layout has. That's where a confidentiality notice goes.

Like every layout, it can also carry:

• —A sign-off line above the signature, such as “Best regards,”.
• —Your company's address and a disclaimer line below it, in small type on white.
• —A “View my card” link, if you turn on a digital business card for that person.
• —A banner under the signature, if your organization publishes banners.

Font: Verdana unless you pick another font, with contact details at 14px.

In Gmail, Outlook and Apple Mail

We haven't tested the Healthcare layout in each mail app yet, so this page doesn't say how it looks there. To install it, follow the steps for Gmail, Outlook or Apple Mail, then send yourself an email to check it.

For every layout: classic Outlook for Windows blocks automatic picture downloads by default, so a reader there may see the photo and logo only after clicking “Download Pictures”.

Source: Microsoft support, checked November 7, 2026.

If a picture goes missing once it's installed:

• Outlook signature images not showingClassic Outlook blocks picture downloads by default. The reader allows them, or the sender fixes how the picture is sent.
• Gmail signature image not showingThe picture's address usually isn't public. Then check plain text mode, the reader's image setting and trimmed replies.
• Email signature logo showing as attachmentThe logo travels inside the message instead of being linked, often in plain text. Link it from a public address and send HTML.

Tips for the Healthcare layout

• —Your name wraps at 330px, about 28 characters. Credentials after your name count toward that.
• —The title line holds about 39 characters before it wraps, such as “Family Physician, Riverside Clinic”.
• —Pick a calm brand color for the top edge and badges. Badge symbols are kept readable on their tint.

Email signatures for doctors, nurses and practices

What to put in a healthcare signature, and what to leave out:

• —Put credentials such as MD, DO, NP or RN after your name or in your title. The practice or hospital goes in the company field.
• —Use the disclaimer line for a confidentiality notice your organization has approved.
• —Never put patient details, or a personal after-hours number, in a signature.
• —HIPAA doesn't set any wording for a signature disclaimer, and a disclaimer doesn't make email secure. Check with your compliance team what your messages need.
• —Email Signature Gen makes and hosts signatures. It isn't HIPAA certified, and a signature doesn't change how your mail is sent.

HHS says providers may email patients with reasonable safeguards, such as checking the address and limiting what is sent. Those safeguards are about the message, not a signature. Checked November 7, 2026. Source: HHS: Does the HIPAA Privacy Rule permit health care providers to use e-mail to discuss health issues and treatment with their patients?

The other nine layouts

• Modern email signature templateTwo lanes split by a brand hairline.
• Corporate email signature templateStationery with a brand rule and justified contacts.
• Executive email signature templateA portrait, Georgia, and a hairline footer.
• Consultant email signature templateA centered profile beside your contacts, in one card.
• Sales email signature templateA business card with a call button.
• Creative email signature templateA bold panel in your brand color.
• Developer email signature templateA terminal window with your contact.json.
• Tech email signature templateA Swiss spec sheet of labeled rows.
• Education email signature templateA centered bookplate in a double frame.

Compare all ten side by side on email signature templates.